Turn Calendly Bookings into Mailzzy Contacts
Add every invitee to Mailzzy the moment they book, tag them by meeting type, and send follow-ups automatically when a meeting is rescheduled, canceled or missed.
Works through Zapier
New bookings
Cancellations and no-shows
No code required
Connect Calendly in Three Steps
Set it up once in Zapier, and new activity reaches Mailzzy automatically.
Connect both apps in Zapier
Create a Zap, sign in to Calendly, and connect your Mailzzy account with an API key.
Pick a Calendly trigger
Choose what starts the Zap, such as Invitee Created or Rescheduled, then choose a Mailzzy action.
Map fields and switch it on
Match the invitee's name, email and answers to Mailzzy contact fields, run a test, and turn the Zap on.
Bookings In, Emails Out
Use Calendly events to grow your list and keep every meeting on track.
From Calendly
Start a Zap when this happens in Calendly
- Invitee Created or Rescheduled
- Invitee Canceled
- Invitee No Show Created
- New Routing Form Submission
In Mailzzy
Then do this in Mailzzy
- Create or Update Contact
- Add Tags to Contact
- Add Contact to Group
- Add Contact to Automation
- Send Transactional Email From Template
- Add Note to Contact
Look up first
Check Mailzzy before the next step
- Find Contact
- Find or Create Contact
- Find Group
- Find Tag
Ideas to Get You Started
Common ways teams use Mailzzy with Calendly through Zapier.
→
Add every invitee to your list
Invitee Created or Rescheduled
Create or Update Contact
→
Send a prep email before demos
Invitee Created or Rescheduled
Send Transactional Email From Template
→
Tag invitees by meeting type
Invitee Created or Rescheduled
Add Tags to Contact
→
Win back canceled meetings
Invitee Canceled
Add Contact to Automation
→
Follow up with no-shows
Invitee No Show Created
Send Transactional Email From Template
→
Route qualified leads into nurture
New Routing Form Submission
Add Contact to Group
Frequently Asked Questions about Mailzzy + Calendly
Everything you need to know about connecting Calendly to Mailzzy.
Is there a native Calendly integration?
Not yet. Mailzzy connects to Calendly through Zapier, using the public Mailzzy and Calendly apps.
Do invitees join my marketing list automatically?
Only if you set up the Zap that way. To stay compliant, add a consent question to your Calendly event and use a Zapier filter so only invitees who agree are added to marketing groups.
Do I need a paid Calendly plan?
Some Calendly triggers, such as contact and meeting recap events, need a paid Calendly plan. Check Calendly's Zapier page for the triggers your Zap uses.
Will this create duplicate contacts?
No, if you use the Create or Update Contact or Find or Create Contact action. Mailzzy matches on email address, so a person who books again is updated in Mailzzy instead of added twice.
Do I need a paid Zapier plan?
Simple two-step Zaps work on Zapier's free plan. Multi-step Zaps, filters, paths and higher task volumes need a paid Zapier plan. Check Zapier's pricing page for current limits.
Is my data secure?
Yes. Zapier connects to Mailzzy with your Mailzzy API key and to Calendly through Calendly's own secure sign-in, so you never share passwords between the two. Zapier only moves the data your Zaps ask for, and you can turn a Zap off or disconnect either app at any time.
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